Privacy Policy
Last Updated: January 11, 2026
Introduction
Knockbreda Primary School ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard information when you visit our website knockbredaps.com.
We are committed to ensuring that your privacy is protected. We only collect and use information in accordance with this policy and applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Information We Collect
1. Website Analytics (Automatic Collection)
When you visit our website, we automatically collect the following anonymized information:
- Pages Visited: URLs of pages you view (e.g., /policies, /calendar)
- Page Titles: Titles of pages you visit
- Visit Timestamp: Date and time of your visit
- Anonymized IP Address: Your IP address is hashed (encrypted) with a daily-changing key, making it impossible to identify you
- Device & Browser: We record the type of device (e.g., Mobile, Desktop) and browser (e.g., Chrome, Safari) to ensure our website displays correctly on all devices
- Referrer: The website you came from (if applicable)
Privacy Protection Measures
- No Cookies: We do not use tracking cookies or any persistent identifiers
- No Personal Data: We cannot identify individual users or track you across sessions
- Daily Salt: IP addresses are hashed with a daily-changing encryption key
- No Third Parties: All data stays on our servers - we don't share with Google Analytics or any other third party
- Data Retention: Analytics data is retained for 5 years, then automatically deleted
- Admin Users Excluded: School staff are not tracked when using the admin area
Legal Basis: This analytics collection is based on our legitimate interest (Article 6(1)(f) UK GDPR) in understanding website usage to improve content and user experience. The processing is minimal, anonymized, and cannot be used to identify individuals.
2. Contact Forms
If you submit a contact form or enquiry through our website, we collect:
- Your name
- Email address
- Phone number (if provided)
- Message content
Legal Basis: Consent (Article 6(1)(a) UK GDPR) - by submitting the form, you consent to us processing this information to respond to your enquiry.
How We Use Your Information
We use the information we collect for the following purposes:
Website Analytics
- Understanding which pages are most popular
- Improving website content and navigation
- Identifying technical issues
- Ensuring content meets visitor needs
Contact Enquiries
- Responding to your questions
- Providing information about the school
- Processing admissions enquiries
- Communicating about school matters
Information Sharing and Disclosure
We may share information only in the following limited circumstances:
- Legal Requirements: If required by law, court order, or government regulation
- School Operations: With trusted service providers who help us operate our website (e.g., web hosting), under strict confidentiality agreements
- Safety: To protect the safety of our pupils, staff, or others
Data Security
We implement appropriate technical and organizational measures to protect your information:
- Secure server infrastructure with encryption
- Regular security updates and monitoring
- Access controls limiting who can view data
- Anonymization and hashing of tracking data
- Regular backups and disaster recovery procedures
Data Retention
| Data Type | Retention Period |
|---|---|
| Website Analytics (Page Views) | 5 years, then automatically deleted |
| Contact Form Submissions | As long as necessary to respond, then archived or deleted |
| Enquiry Correspondence | In accordance with school records retention policy |
Your Rights Under UK GDPR
You have the following rights regarding your personal data:
Right to Access
Request a copy of the personal data we hold about you
Right to Rectification
Request correction of inaccurate or incomplete data
Right to Erasure
Request deletion of your personal data in certain circumstances
Right to Object
Object to processing of your personal data
Right to Restriction
Request restriction of processing your data
Right to Data Portability
Receive your data in a structured, machine-readable format
Note: Since our website analytics are fully anonymized, we cannot link analytics data to individual users. Therefore, rights of access, erasure, and portability do not apply to this anonymized data.
Cookies
Our website uses minimal, essential cookies only:
- Session Cookies: Temporary cookies that expire when you close your browser, used to maintain your session if you log into the admin area (staff only)
- No Tracking Cookies: We do not use advertising, marketing, or analytics cookies
You can control and delete cookies through your browser settings.
External Links
Our website may contain links to external websites (e.g., social media, educational resources). We are not responsible for the privacy practices or content of these external sites. We encourage you to review their privacy policies before providing any personal information.
Children's Privacy
Our website is designed for use by parents, guardians, and the general public. We do not knowingly collect personal information from children under 13 through our public website. If you believe we have collected information from a child, please contact us immediately.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The "Last Updated" date at the top of this page indicates when the policy was last revised. We encourage you to review this policy periodically.
Contact Us
If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact us:
Knockbreda Primary School
Gilnahirk Road, Belfast BT5 7NR
Phone: 028 9079 5969
Email: info@knockbredaps.belfast.ni.sch.uk
Right to Complain: You have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe your data protection rights have been violated. Visit ico.org.uk or call 0303 123 1113.